10 Things That Should Be On The Checklist For Your Destination Wedding

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Checklist For Destination Wedding – 10 Amazing Tips!

Destination weddings are a growing trend among couples looking to tie the knot in a unique and exotic location. Whether it’s a beachfront ceremony in the Caribbean or a romantic getaway in the European countryside, getting married in a beautiful place away from home can make for an unforgettable experience. But planning a destination wedding can be a bit more complicated than a traditional wedding, so it’s essential to be organized and have a checklist to keep track of everything.

In this blog post, we’ll review some critical items to include in your destination wedding checklist to help make the planning process as smooth and stress-free as possible.

Guest list

Make a list of who you want to invite and keep track of their RSVPs.

Decide on a rough number of guests you want to invite. This will help you narrow down your venue options and budget accordingly.
List all the people you want to invite, including immediate family, close friends, and other important people.
Keep track of who has RSVP’d and who hasn’t. This will help you plan seating arrangements and ensure you have enough food and drink for everyone.

Consider the accommodation options for your guests. If you’re having a destination wedding, your guests will likely need to book a hotel room or rental property. Make sure to provide them with a list of recommended places to stay.

Also, keep your guests informed about the wedding details, including the date, location, and any critical information they need.

Remember that destination weddings can be more expensive for guests, so ensure you communicate all the information about the wedding so guests can plan accordingly.

Be realistic about who will be able to attend. Remember that not everyone can make the trip, and that’s okay.

Plan for different scenarios, such as a trimmer or virtual wedding, to keep your guests informed and engaged.


Research and choose the perfect location for your ceremony and reception.

When choosing a venue for a destination wedding, the options are endless! You can go for a classic beach wedding and say “I do” with the sound of the waves in the background, or choose a luxurious tropical resort surrounded by lush gardens. If you prefer a more rustic and natural look, you can opt for a countryside venue like a vineyard or a barn.

If you want a more urban feel, consider a rooftop terrace, historic building, or modern hotel. You can also choose an all-inclusive resort that offers accommodation, food, and event space, making planning much more manageable. You can consider a mountain venue or a cruise ship for a more adventurous option! And if you’re looking for something more intimate, you can opt for a private villa or a castle. And if you are looking for a unique experience, you can opt for a glamping venue.

The possibilities are endless, depending on your style, location, and culture. Be sure to research different venues and find one that fits your vision for your wedding.

A wedding couple walks towards a castle in Tuscany

Travel arrangements

Make travel arrangements for yourself, your wedding party, and your guests.

Regarding travel arrangements for a destination wedding, there are a few key things to remember. First, you’ll want to ensure you and your wedding party have all the necessary travel arrangements, including flights, transportation, and accommodation. It’s also essential to ensure your guests have all the information they need to make travel arrangements, such as recommended flights and nearby accommodation options.

You’ll also want to think about transportation for the wedding day. Will you need a ride for yourself, your wedding party, and your guests to and from the ceremony and reception venues? And if you have guests coming from different locations, consider group transportation options. Finally, it’s also essential to consider any necessary documents, such as a passport or visa, and ensure that you and your guests have everything in order.

Planning all these details can take some time, but a good organization will save you from stress and hassle.

Legal Requirements

Research and meet any legal requirements for getting married in your chosen location.

Regarding legal requirements for a destination wedding, it’s essential to remember that they can vary depending on the location. Some countries have different laws and regulations regarding marriage and may require additional documentation or steps. It’s a good idea to research the legal requirements for your chosen location and ensure you meet all the necessary criteria. For example, you may need to provide proof of citizenship, blood tests, or have a translator present at your wedding ceremony.

It’s also important to remember that some locations have waiting periods, so give yourself enough time to complete all the necessary steps. In addition, it’s a good idea to hire a wedding planner or a legal expert to guide you through the process. It may seem like a lot of work, but ensuring everything is in order and your wedding day goes smoothly is worth it.


Create a budget and stick to it.

A destination wedding can be more expensive than a traditional wedding. It’s a good idea to create a budget, stick to it, and consider all the costs involved, such as venue rental, travel, accommodation, food, and entertainment. It’s also important to remember that your guests will have additional expenses, such as travel and accommodation, so make sure to factor that into your budget.

It’s a good idea to clearly understand what you want and what you are willing to spend on each aspect of the wedding and try to stick to it. It’s also essential to have a contingency plan for unexpected costs.

The silhouette of a wedding couple embracing each other on a beach at sunset

Wedding planner

Consider hiring a wedding planner to help with the planning and coordination.

Hiring a wedding planner for your destination wedding can be a great idea because it can take a lot of the stress and hassle out of planning. Wedding planners have experience and knowledge of the local area, vendors, and legal requirements and can help you navigate the process and ensure that everything runs smoothly. They can also help you find the best deals and stay within your budget.

A wedding planner can also be an excellent resource for ideas and help you personalize your wedding to reflect your style and vision. The coordination and communication on the wedding day, allowing you to relax and enjoy your special day, is also a good point that shouldn’t be underestimated. Overall, a wedding planner can be valuable in making your destination wedding a memorable and stress-free experience.

Event details

Plan the details of the ceremony and reception, including flowers, music, and photography.

Depending on the location, legal requirements, and availability of vendors, it’s generally recommended to start planning at least 6-12 months. This will give you enough time to research and book the perfect venue, make travel arrangements, and handle legal requirements. It will also give you time to plan the ceremony and reception details, such as flowers, music, and photography.

Your guests will also have enough time to make travel arrangements and plan for additional expenses. Starting your planning early ensures everything is in order and your wedding day goes smoothly.


Research and arrange accommodation for yourself, your wedding party, and your guests.

Regarding accommodation for a destination wedding, ensuring everyone has a comfortable and convenient place to stay is essential. This includes yourself, your wedding party, and your guests. Researching and arranging accommodation options that fit your budget and guests’ preferences is essential. You can consider options like hotels, rental properties, or all-inclusive resorts.

It’s also a good idea to provide your guests with a list of recommended places to stay and ensure they know any group or package deals available. It’s also important to consider the distance of the accommodation to the wedding venues and arrange transportation to and from them.

By planning and ensuring that everyone has a comfortable place to stay, you can ensure that your wedding day goes smoothly and that your guests have a great time.

A wedding couple seeing each other for the first time at their wedding day on a beautiful spot in Italy.


Create a wedding website and keep in touch with your guests to ensure they have all the necessary information.

Creating a wedding website helps keep your guests informed and organized. It’s a one-stop shop where guests can find all the information they need about your wedding, such as the date, location, dress code, and accommodation options.

It also allows you to provide information about travel arrangements. It can be a great way to communicate with your guests, answering any questions about the wedding.

Additionally, many wedding website platforms include an RSVP feature, which makes it easy for guests to RSVP and for you to keep track of attendance. You can also have a gift registry, share photos and videos of the wedding, and keep your guests informed about any updates or changes.

Overall, a wedding website is a great way to keep your guests informed and organized, and it can make the planning process a lot easier for you and your guests.

Relax and enjoy

Remember to take some time for yourself and enjoy the planning process.

The most crucial point of all!

Start your checklist today!

We understand that planning a destination wedding can be overwhelming, but a checklist is a great tool to keep you organized and on track.

Remember to take things one step at a time, and don’t hesitate to ask for help from friends, family, or a professional planner. Finally, and most importantly, don’t lose sight of why you’re planning this wedding.
It’s a celebration of love and commitment. It may take some effort, but it will be worth having the wedding of your dreams in the end.

Learn more about Destination weddings. Also, check out our LOOKSLIKEFILM WEDDINGS Instagram account for fantastic inspiration!